Privacy Policy – Box In The Sun Ltd

Privacy Policy – Box In The Sun Ltd
Company Name: Box In The Sun Ltd
Company Number: 16025781
Address: 97 High Street, Oldham, United Kingdom, OL4 4LY
Email: boxinthesun@outlook.com
Phone: 07415326442

1. Introduction

This Privacy Policy explains how we collect, use and protect your personal data in accordance with the UK GDPR and the Data Protection Act 2018.

2. Information We Collect

We may collect:

Full name
Date of birth
Email address
Phone number
Billing and payment information
Passport information
Medical data (from Medical Conditions Form)
Emergency contact details
Website usage data (cookies and analytics)

3. Why We Collect Data (Legal Basis)

We process data under:

Contract – to manage your booking
Legitimate Interest – participant safety
Legal Obligation – travel requirements
Consent – marketing updates
Payment Processing – PayPal, Klarna, Wix

4. Sharing of Data

We may share data with:

Wix (booking forms, website hosting)
Klarna (identity & payment checks)
PayPal (payments)
Airlines & accommodation partners
Travel insurance providers
Email tools (Wix Email / Mailchimp if added)

All external partners comply with GDPR requirements.

5. Data Storage

All data is stored securely on encrypted servers.
Medical data is stored separately with restricted access.

6. Data Retention

Booking information: 6 years
Medical forms: deleted 30 days after camp ends
Email marketing: until user unsubscribes
Emails: up to 24 months

7. User Rights

You may request:

Access to your data
Correction
Deletion
Restriction
Data portability
Withdrawal of marketing consent

Contact: boxinthesun@outlook.com

8. Cookies & Analytics

We use cookies and Google Analytics to improve website functionality and performance.
Users may disable non-essential cookies.

9. Contact Details

For privacy-related queries, email us at boxinthesun@outlook.com
Or write to:
Box In The Sun Ltd, 97 High Street, Oldham, United Kingdom, OL4 4LY